AI quoting and invoicing app for HVAC contractors
Vorkeon is an app that turns one sentence about an HVAC job into an itemized quote in about a minute, for furnaces, central AC, heat pumps, mini-splits, ducts and fans. It lists the equipment, line set, venting, permits and labor, then lets you send it to sign, invoice it and clock your techs in and out.
Updated October 30, 2026
What one sentence produces
You type or say: “Replace an old gas furnace and central AC in a two-story house, same location, reuse the ducts.” Vorkeon asks what it still needs, such as the venting or the line set length, and builds the quote.
An example of the list it makes. The quantities are an example only:
| Line item | Quantity | Unit |
|---|---|---|
| Remove old furnace and AC | 2 | units |
| Furnace (your supplier price) | 1 | each |
| AC condenser and coil (your supplier price) | 1 | set |
| Line set | 25 | ft |
| Venting and fittings | 1 | set |
| Condenser pad and disconnect | 1 | set |
| Thermostat | 1 | each |
| Refrigerant top-up | as needed | lb |
| HVAC and gas permit | 1 | permit |
| Labor: removal, install, start-up and test | by crew size and pace | hours |
Equipment prices change a lot by brand and supplier, so Vorkeon asks for your supplier price instead of guessing. Prices vary by region; always check local costs.
HVAC line items people forget
- Removal and disposal of the old equipment, including refrigerant recovery.
- Permits and inspections. Most places need one for a furnace or AC swap. Vorkeon adds a permit line and asks for your fee.
- Sizing. Vorkeon reminds you to size the unit with a heat-loss and heat-gain calculation, which is often needed for the permit.
- Venting changes when a new high-efficiency unit replaces an old one.
- Electrical. A new disconnect, a breaker or a whip for the condenser.
- Duct fixes. Transitions, return air and sealing.
- Condensate drain and a pump if there is no floor drain.
- Start-up, testing and the customer walk-through.
- Overhead and profit. Van stock, tools and warranty callbacks.
Techs, time clock and site reports
- Time clock with GPS check. Techs clock in at each house. Workers who only clock in are always free.
- Project scheduling (Solo and up) and a team schedule (Crew and up).
- Daily site reports with photos (Solo and up). Photos of model and serial plates, venting and the finished install.
- Change orders (Solo and up). Found a cracked plenum? The customer signs the extra on their phone.
- Off-site and forgot-to-clock-out alerts (Crew and up), and a live map of everyone on the clock (Everything plan).
- Timesheets and job costing (Crew and up).
Vorkeon is built for quoting, invoicing and crew time. If you need heavy dispatch, routing and service agreements, a field service tool may suit you better. See compare apps.
From quote to paid invoice
Send the quote with your logo and sales tax. On Solo and up, the customer signs on their phone and can pay a deposit. Then turn the quote into an invoice in a few taps (Solo and up). On Crew and up, Good / Better / Best works well for HVAC: a standard unit, a higher-efficiency unit, and a heat pump, on one quote.
Free HVAC calculator
Try the free HVAC quote calculator for a quick number per unit, and the hourly rate calculator to check your labor rate. For a full itemized quote, open the web app.
Every new business gets 14 days of the Crew plan free, no card. After that it moves to the Free plan by itself. See pricing.
Try Vorkeon on your next job
Every new business gets 14 days of the Crew plan free, no card. After that it moves to the Free plan by itself. Open the web app → · See pricing
Questions
Can Vorkeon quote a furnace or AC replacement?
Yes. Describe the job and Vorkeon builds an itemized quote with equipment, line set, venting, permit and labor. It asks for your supplier price for the equipment.
Does it do heat pumps?
Yes. It can quote ducted heat pumps, ductless mini-splits, furnaces, central AC, duct runs and exhaust fans.
Is Vorkeon a dispatch tool?
Not mainly. It is built for quotes, invoices, crew time and site reports. It has scheduling, but tools focused on dispatch and routing may suit large service teams better.
Are my techs free on the time clock?
Yes. Workers who only clock in and out are always free, on every plan.
Where do the prices come from?
From your own rates and supplier prices, and from stores near the job for parts. Prices vary by region.